Tag Archive: meetings

Creativity in Your Staff Meetings

We bring our staff together monthly from all campuses for an “All Staff” meeting. But four times a year we bring the same people together for Quarterly Staff Meeting. And we do it for four hours. That’s right, a four hour meeting. So to avoid people resigning on the spot, we have to work hard to keep people engaged (we’re not always successful). Here’s a few of the ways we do it:

  • We provide food
  • We mix up the content
  • We have a “fun team”
  • We use multi-media
  • We laugh at each other
  • We vary the presenters
  • We “show off” God’s wins in ministry and wins of staff members
  • We include development (professional, personal, or spiritual or all three)
  • And we have a “newsletter” so they can read rather than be bored by the executive pastor.

The last bullet above, the newsletter is titled “The Office.” It includes tid bits in the Dodridge Download column (see picture of my head split open), a feature article that highlights a staff member, and other pieces of content that celebrates ministry wins, celebrates people, and also pokes fun at people. Maybe there’s an idea or two for church—you can check it out on Resource Page.

p.s. We have a lot of talented people who write and design this content and I’m thankful for them and if it works for you, take their ideas.

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A Simple Tool for Measuring Idea Support

How do you know when your idea is gaining consensus within the group? In groups, there are usually two kinds of people – those who express their thoughts without prompting, and those who rarely express their thoughts.  If you’re not careful, you’ll allow those who do speak to speak on behalf of those who don’t, and you may start believing that the ideas of those who spoke up are reflective of the whole group.

And then there are times when most everyone speaks up. You exchange ideas and opinions about a new idea or initiative and yet, you can’t quite determine where the group is with it. For it? Against it? Indifferent?

When I arrived at Brentwood Baptist Church the church’s senior leadership team used a simple tool to quickly ascertain how a group felt about an idea. By simply holding up a finger to represent a number on a scale, you could get a snapshot of how the group felt about an idea.

In our case, Jim Baker would scribble the following words on the white board:

Love it – 5

Like it – 4

Live with it – 3

Leary of it – 2

Loathe it – 1

Then all at the same time, each individual in the meeting would hold up their hand and represent their feeling about the idea with a certain number of fingers. We’d total the group’s finger count, divide by the number of those voting, and get a snapshot of support for the idea.

The vote average will come out 3.7 or 2.1, or some days, 4.9. (This is usually when we ask questions like, “Are you in favor of adding vacation days for our staff?”)

I use this tool from time to time in meetings I lead, and when I do, it can usually tell me if…

  • The idea already has traction
  • The idea is going to require more talk, work, and support gaining
  • The idea is Dead On Arrival

I’ve written before about the importance of you as a meeting leader establishing whether you’re looking for consensus or simply asking for input. If you employ this voting tool, I suggest you let your group know how and why you’re using their votes. (You can read the consensus blog here.)

It’s a simple tool that’ll allow you real-time results during a meeting to gauge how far along an idea or concept is from getting instituted or going away.

I hope this blog post gets a 3+.

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The Value of an Incomplete Answer

The meeting was tracking well. One particular individual was contributing helpful information and insightful remarks to those in the meeting. But then… they couldn’t stop. They kept talking. And before long, their extra contributions caused us to forget what their meaningful contribution had been.

One more point, one more remark, one more anecdote. It soon becomes white noise for all those listening.

You’ve heard it. And if you’re like me, you’ve done it.

In a recent episode of the 5 Leadership Questions podcast, Barnabas Piper and Todd Adkins had Simon Sinek as their guest (you can listen here). Sinek recounted participating in a meeting early on in his career and really being the person in the meeting who could speak with the most authority about a particular project the group had been working on. And he did. And most of what he said really mattered. But as they were leaving the meeting, a mentor of his put their arm around him and said:

“Three quarters of an answer is better than an answer and a half.”

I’ve written about this topic in a previous post titled, Being Prepared, But Saying the Least (in meetings). But Sinek’s mentor’s remark provided me a clear word picture for this practice of knowing when to stop contributing, and reminded me that a few comments too many can be the difference between meaningful content and being disregarded.

Take freedom in knowing:

  • You don’t have to know everything.
  • Everything you do know you don’t have to share with others.
  • And (as Sinek says in this podcast) even when you don’t know, you don’t need to pretend you do.

Giving an answer and half isn’t all about ego. Not everyone who gives more than three-fourths of an answer is trying to make sure everyone knows they’re a subject-matter expert. Sometimes, the topic is so important, they believe putting everything out there is critical.

But it’s rarely critical. And if it’s important for everyone to hear a comprehensive answer, a well selected three-quarters will prompt others to ask for more explanation, whether inside the meeting or outside it.

A filter: less is more.

Or a second filter: does this last “fourth” I want to say really advance the conversation? Advance the meeting? Advance the cause? Or is my next contribution really about me?

P.S. Also, don’t forget: sometimes we shouldn’t even speak the first three-fourths.

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